12 DRAFT UPDATED  DECEMBER 8, 2000 2.2 DATES OF CONFERENCE [insert your dates here] 2.3 ROOM BLOCK AND ANTICIPATED ATTENDANCE DAY 1 2 3 4 5 DATE ROOMS SECTION 3. INFORMATION REQUIRED 3.1 STATEMENT OF COMMITMENT Please provide a short overview statement of the hotel’s unique abilities to meet the needs of AREA, its commitment to providing the best possible service and why we should choose your hotel over any other. 3.2 ROOM RATES State the prices for single, double/twin, suites, additional persons and special rooms. Bidders should be aware that most attendees will be traveling on government per diem. State the current conference rates and the projected increases for [date].  State when the room rate will be confirmed prior to the convention.  Often, conference attendees will come early or stay after a conference to enjoy the amenities of the host site.  Please state your policy concerning extending conference rates outside the official dates of the conference. 3.3 CUT-OFF DATE State the hotel policy for holding room blocks.  When will reservations be required?  At what point will the room block be released? 3.4 CHECK-IN/OUT TIME State current policy and any special considerations that the hotel makes, such as express check-in/out, bell service, baggage checks etc. 3.5 RESERVATIONS State your reservations policy and procedures.  How are reservations to be made? 3.6 CREDIT ARRANGEMENTS All guests will be responsible for their individual room charges.  Most attendees will be