DRAFT UPDATED DECEMBER 8, 2000
Part II. Conference specifications
We provide this information to guide potential conference hosts in their selection of times, dates
and sites for their conference proposal. We will review all proposals to ensure compliance with
A. Conference Times and Dates:
1. We typically spread the conference over five or six days, with two of those days for
travel. Typically the bulk of formal activities occurs during the day, with the evening
reserved for informal exchange and other non-AREA meetings.
2. Dates must be selected to reduce conflicts with other national conferences and events
sponsored by organizations such as (but not limited to) American Fisheries Society, North
American Association of Environmental Educators, Project WILD, National Marine
Educators Association, National Association of Interpreters, Project Learning Tree,
Project WET, Association for Conservation Information.
3. The conference dates and start/stop times should also be selected to take advantage of
reduced air travel. This may include Saturday overnight, avoiding holidays and other
travel rush periods.
4. Conference dates should be selected so that outdoor field trips are possible and occur
in what we call reasonable weather conditions. For example, the weather in Michigan
in late February or Arizona in August is not what many would consider reasonable.
5. Potential hosts should also consider the typical busy seasons for AREA members.
While this varies from state to state, often there is a spring and fall busy season. Perhaps
the conference host might want to survey the membership to learn the best time for the
conference. This will ensure good attendance, and reduce conflicts in scheduling.
Informal Sponsors can conduct surveys of AREA membership through the AREA-
Listserver or through regional AREA representatives.
B. Conference Location
1. General Description. We have held past AREA conferences in Corpus Christi Texas,
State College, Pennsylvania and Baltimore, Maryland. Each of these sites offered a
relaxed but professional atmosphere that was well received by AREA members. There is
no perfect site, but there are plenty of ideal sites. We favor conference locations that offer
convenient access to unique aquatic resources. The following specifications should help
you narrow down your choices.
a. A conference site must be within a 30-minute drive of a major international
airport. However, sites serviced by a minimum of 10 connector flights per day