Aquatic Resources Education Association
4 DRAFT UPDATED  DECEMBER 8, 2000 Part II.  Conference specifications We provide this information to guide potential conference hosts in their selection of times, dates and sites for their conference proposal.  We will review all proposals to ensure compliance with these specifications. A. Conference Times and Dates: 1.  We typically spread the conference over  five or six days, with two of those days for travel.  Typically the bulk of formal activities occurs during the day, with the evening reserved for informal exchange and other non-AREA meetings. 2. Dates must be selected to reduce conflicts with other national conferences and events sponsored by organizations such as (but not limited to) American Fisheries Society, North American Association of Environmental Educators, Project WILD, National Marine Educators Association, National Association of Interpreters, Project Learning Tree, Project WET, Association for Conservation Information. 3. The conference dates and start/stop times should also be selected to take advantage of reduced air travel.  This may include Saturday overnight, avoiding holidays and other travel rush periods. 4.  Conference dates should be selected so that outdoor field trips are possible and occur in what we call “reasonable” weather conditions.  For example, the weather in Michigan in late February or Arizona in August is not what many would consider reasonable. 5.   Potential hosts should also consider the typical busy seasons for AREA members. While this varies from state to state, often there is a spring and fall busy season.  Perhaps the conference host might want to survey the membership to learn the best time for the conference.  This will ensure good attendance, and reduce conflicts in scheduling. Informal Sponsors can conduct surveys of AREA membership through the AREA- Listserver or through regional AREA representatives. B. Conference Location 1.  General Description.  We have held past AREA conferences in Corpus Christi Texas, State College, Pennsylvania and Baltimore, Maryland.  Each of these sites offered a relaxed but professional atmosphere that was well received by AREA members.  There is no perfect site, but there are plenty of ideal sites. We favor conference locations that offer convenient access to unique aquatic resources.   The following specifications should help you narrow down your choices. a.  A conference site must be within a 30-minute drive of a major international airport.  However, sites serviced by a minimum of 10 connector flights per day