5 DRAFT UPDATED  DECEMBER 8, 2000 from major international airports are acceptable, if flights are available seven days per week, and costs are not prohibitive. b. Rental car services should be available nearby. c. Restaurants or other eating establishments should be within walking distance. d.  Aquatic resource-related field trips must be available within one hour’s drive of the site.  Field trips may include, but are not limited to: fish hatchery/culture stations, state or national parks with significant water resources, scenic or historic waterways, museums or aquaria. 2. Lodging, meeting and meal location specifics. Note: Conference sponsors wishing to submit a conference proposal are encouraged to use the hotel request for proposal template (attachment A).  They should offer this proposal to hotels/conference facilities at your desired city. This should help your selection and give you some additional guidance on site selection beyond what is presented here.   The AREA Board and Conference Committee encourage you to solicit these proposals from more than one hotel. However, it is not mandatory. a.  Overnight lodging must hold up to 150 people in single or double occupancy rooms. Bunkhouses or sleeping lodges are not acceptable. b.  Conference sites where lodging, general session and breakout meeting locations are combined are most desirable by AREA.  However, sometimes proposals for sites where meeting and lodging are separate will be accepted for review, especially where meeting rooms are within a two-minute walk from sleeping rooms and/or large group meeting area. c. The Sponsor should include some meals as part of the conference.  This may include the opening luncheon, daily breaks (coffee and afternoon snacks), several lunches, one dinner and the banquet.  Sponsors should consult previous conference booklets for the specifics on these meals.  If the site is unable to provide meals, the sponsor must provide this service.  In addition, restaurant facilities should be within walking distance of the conference location.    d. Room specifications. (1.) Large meeting room should seat 150 people in auditorium-style seating. This room also must have a public address system, projection video and overhead and slide projectors. This room will be used at least once each day, likely all day the first day of the conference.   (2.) Breakout rooms should hold up to 50 people and be equipped with a public