DRAFT UPDATED DECEMBER 8, 2000
Past conferences have followed this format. (We provide this information only as an aid
in planning--its not a requirement that the program look exactly like this)
Day 1: Travel and informal social activities
Day 2: Formal welcome, large group presentations on issues of national interest.
May have small group sessions in afternoon
Day 3: Breakout (small group) technical sessions all day
Day 4: Breakout (small group) technical sessions all day
Day 5: Field Trips & banquet
Day 6: AREA Business Meeting, Regional AREA & USFWS meetings. Travel
2. Conference Booklet
The Sponsor will prepare a conference booklet with brief descriptions of each session,
conference schedule and other pertinent information. This should be part of the pre-
registration information package.
3. Field Trips
Field trips must be related to aquatic resource education. In the past this included: natural
history field trips to specific resources, visits to hatcheries, research facilities, aquaria,
fisheries sampling, and aquatic resource related recreation. When in doubt about the
appropriateness of a field trip, consult the conference committee or previous conference
4. Exhibits/Share Fair/Poster Session
This is an informal opportunity for members to share new materials, displays, resources,
audio/visual presentations and displays. Typically this area is set up more than one or
two days of the conference. The conference sponsor must organize this event and
coordinate delivery and shipping of materials.
5. Social activities
a. Hospitality suite--Sponsors should establish and staff an area that lets members
interact in an informal setting. This may be a hospitality suite and should be
available to members throughout the conference.
b. Banquet--Sponsors should plan the banquet for the last evening of the
conference. This includes planning the meal, planning the evenings
entertainment, speakers and any awards presented. The Sponsor should include
costs for the banquet in the conference registration.
6. Regional meetings.
The USFWS Regional Aquatic Education Specialists may hold their own regional
meetings. Conference sponsors will be responsible for meeting room arrangements for
these meetings. Typically these meetings are at least two hours long.