AREA BOARD MEETING
RESOURCES EDUCATION ASSOCIATION BOARD OF DIRECTORS MEETING
Duck Key, Florida
•The meeting was called to order by Secretary, Laurel
Garlicki. (The Chairman arrived late due to travel delays and joined the
meeting.) Board members in attendance: Bob Jones, Laurel Garlicki, Jimmy
Barnett, Sam Faith, Ti Piper, Doug Darr, Doug Thornburg, Mark Beauchesne,
BeBe Harrison. Guests in attendance: George Shipp, Ann Miller, Ivy Santee,
• Reports from the Committees:
1. Administrative Committee – Laurel reported that the updated version
of the Articles of Incorporation were mailed out for member review along
with a ballot on Sept 6. The deadline for ballots to be received back by
the Secretary is Oct 6. So far response has been positive. It was noted
that as far as we are aware, it is not required that we have a lawyer
review the new Articles, although it has been suggested. The new Articles
will need to be submitted to the IRS as part of our 501(c)(3) status.
Revisions to the Bylaws will have to wait until after Oct 6 so that
changes from the new Articles along with other Committee recommendations
can be included. Then, the Bylaws will go to the Board members for vote.
2. Membership Committee – Jimmy reported that he had
great response from the membership to be part of his committee. He
conducted a conference call on July 8 and corresponded by e-mail with the
committee members. Jimmy wrote recommendations that were to be shared with
the Board, but they didn’t get that far. He described the new membership
categories and dues structure that the committee recommended. Jimmy also
mentioned the new member mentoring idea, the new members lunch to be
scheduled for each conference and other conference activities that would
serve to welcome new members into the Association.
a. Awards Sub-Committee is being chaired by Hector
Cruz-Lopez. Once award categories, criteria and applications are created,
he intends to advertise for award nominations on our website and through
b. The Membership Committee was also given the responsibility of
maintaining the listserve.
3. Education Committee – Sam reported that an on-line
discussion of the definition of stewardship was conducted.
4. Conference Committee – Marc Sommer, chair of this
committee, was not present, although we assumed everything went well as we
were now at the conference.
• Regional Representatives were directed to gather their members for the
regional meetings scheduled later in the conference and vote for a
• Membership Meeting:
- Bob Jones reported that an election of officers would be held and that
nominations would be accepted from the floor.
- There was discussion of an agenda for the Membership Meeting.
- In order to present the recommendations from the Membership Committee
during the Membership Meeting, the Board would need to act on them. Jimmy
reported that the Membership Committee made the following motion for Board
A.) Regular Membership ($25.00 per person for two years) - This membership
category provides full privileges, including discounted conference
registration for the individual.
B.) Student Membership ($10.00 per person for two years) – This
membership category provides full privileges, including discounted
conference registration for the individual.
C.) Sponsor Membership ($100.00 per organization for two years) – This
is a non-voting membership. (Individuals from sponsor membership can also
join as a regular member with full privileges.)
Discussion followed the motion: Mark B. – Does the new structure allow
for financial growth? Jimmy B. – Yes because organizations must pay $100
to become a sponsor and then each individual can purchase a regular
membership at $25. Recommend we try this for one membership cycle to see
how it goes. Hopefully it will encourage more corporate involvement. The
Board can make adjustments to the structure later if needed. BeBe H. –
will sponsor members have access to the listserve? Jimmy B. – Yes. Doug
T. – Will the sponsor membership category be promoted to organizations?
Jimmy B. – Yes, that is party of the committee’s goals.
- The Board was unanimously in favor of the new membership and dues
structure. Laurel will incorporate it into the Bylaws revisions.
• General Discussion:
- George Shipp discussed how the conference committee structure is
cumbersome and it was difficult to find out information because of the
structure. It was even difficult just to figure out how to help. One of
the resulting problems was that the Federal Aid folks could not attend the
conference because the agenda was not created to fit their needs and made
organizing the conference difficult. Bob Jones explained that the RFP
contains very specific information about various roles within the
conference committee. He also mentioned the difficulty of changing
committee chairs midstream. He felt that organizing a conference will now
be easier with the Conference Committee as a standing committee as a
result of the strategic planning.
• With no other items to be discussed, a motion to adjourn was made by
Jimmy Barnett, seconded by BeBe Harrison and was carried unanimously.